Are you looking for an efficient way to manage your meetings and appointments? If so, then Calendly might be just what you’re looking for. It’s one of the leading tools for managing workflows, scheduling meetings, reducing frustration with double booking, and more.
But before committing to a tool like this, the one question that often determines our decision is: How much does Calendly cost? Don’t worry – I’m here today to answer that very question! In this post, we’ll be breaking down all the pricing options available in detail so you can compare them without any confusion or uncertainty. So let’s get started!
What is Calendly and How Does it Work?
Calendly is a cloud-based appointment-scheduling software for businesses and individuals. It allows users to manage meetings and appointments, efficiently reducing scheduling conflicts. With Calendly, users can create a personalized link that looks like an invite page with all the necessary information, such as meeting date, location, duration, and other details.
Through this link, they can easily schedule meetings with their customers or colleagues by clicking on available time slots that fit their schedules. Additionally, the platform also provides options for automatic notifications and reminders to stay updated on all upcoming meetings.
Ultimately Calendly makes it simple and fast to securely arrange meetings without having to exchange multiple emails or phone calls.
How Much Does Calendly Cost?
Depending on your pricing plan, Calendly can be completely free or cost up to $16 or more per month.
| Features | Basic | Essentials | Professional | Teams | Enterprise |
| Price (billed annually) | Free | $8 | $12 | $16 | Contact sales |
| Calendar connections per person | 1 | 2 | 6 | 6 | 6 |
| Connect to Google, Office 265, Outlook, and iCloud calendars | ✔ | ✔ | ✔ | ✔ | ✔ |
| Access Calendly with web, iOS, and Android apps | ✔ | ✔ | ✔ | ✔ | ✔ |
| Active event types | 1 | Unlimited | Unlimited | Unlimited | Unlimited |
| Create unlimited one-on-one events | ✔ | ✔ | ✔ | ✔ | ✔ |
| Create one-off meetings | Unlimited | Unlimited | Unlimited | Unlimited | Unlimited |
| Collective one-offs | ✔ | ✔ | ✔ | ||
| Customize your booking link | ✔ | ✔ | ✔ | ✔ | ✔ |
| Create group events | ✔ | ✔ | ✔ | ✔ | |
| Automated event notifications | ✔ | ✔ | ✔ | ✔ | ✔ |
| Send your invitee email reminders and follow-ups | ✔ | ✔ | ✔ | ✔ | |
| Customize email notifications and reminders | ✔ | ✔ | ✔ | ||
| Get meeting notifications via text | ✔ | ✔ | ✔ | ||
| Update your cancellation policy | ✔ | ✔ | ✔ | ✔ | |
| Create automated workflows | ✔ | ✔ | ✔ | ||
| Add links to your confirmation pages | ✔ | ✔ | ✔ | ✔ | |
| Redirect your invitees | ✔ | ✔ | ✔ | ||
| View metrics and reporting | ✔ | ✔ | ✔ | ✔ |
Calendly Basic
Price: Free
Calendly Basic offers a lot of great features for free forever. Its one-calendar-per-user limitation makes it great for busy professionals trying to stay organized. Its lack of restrictions on how many events you can schedule allows you to maximize your productivity.
Additionally, Calendly Basic allows you to choose from four calendar connections – Google Meet, Office 365, Outlook, or iCloud – so that you don’t have to adjust your already established workflow. And with web, iOS, and Android apps at your disposal, you have full access to your events anytime and anywhere. Plus, automated notifications make sure everyone involved in the event gets their reminders.
Calendly Essentials
Price: $8
Calendly Essentials is a pricing plan designed for solo users who want to streamline their booking process and save time for themselves and others.
It offers all the benefits of the Basic plan and more, including connecting to two calendars and creating unlimited one-on-one and group event types. Moreover, you can customize your scheduling and confirmation pages to reflect your style and branding, giving your clients a professional yet unique look.
This plan is perfect for individuals who want to take their scheduling to the next level and make the process even more efficient.
Calendly Professional
Price: $12
Calendly Professional is a pricing plan designed for users who are looking to expand their Calendly account by adding more users, automation, and integrations.
This plan allows users to connect up to 6 calendars, automate and customize their end-to-end scheduling experience, add routing forms to their website, co-host meetings with external invitees, and access powerful integrations such as PayPal, Stripe, Zapier, and HubSpot.
Calendly Professional is perfect for teams and businesses that want to streamline their scheduling process and take advantage of advanced features to improve productivity and efficiency.
Calendly Teams
Price: $16
Calendly Teams is a pricing plan designed for users who are looking for advanced features, including Salesforce and Round Robin.
This plan allows an admin to route people to available team members via Round Robin event types, update Salesforce records automatically with direct integration, standardize best practices, ensure consistent communication, and onboard new team members, all with admin-level controls.
This plan includes all the features of the previous plans, making it perfect for businesses that want to take advantage of advanced scheduling and automation features to improve their team’s productivity and efficiency.
Calendly Enterprises
Price: Contact sales
Calendly Enterprises is the most comprehensive and expensive pricing plan offered by Calendly. It is designed for large teams and organizations that need everything for everyone. This plan requires annual billing and a minimum of 30 seats.
It includes everything from the other plans, such as the ability to route people to available team members via Round Robin event types, update Salesforce records automatically with direct integration, standardize on best practices, ensure consistent communication, and onboard new team members, all with admin-level controls.
Additionally, it offers added security via SAML single sign-on, and advanced user provisioning via SCIM.
How to Get the Most Out of Your Free Calendly Plan
Here are a few tips on how to get the most out of your free Calendly plan:
- Utilize the basic features: Make sure to take advantage of all the basic features that come with the free plan, such as creating and sending invites, setting availability, and managing events.
- Customize your invite: Customize your invite with your logo, colors, and message to make it more personalized and professional.
- Use integrations: Calendly offers a number of integrations with other apps such as Google Calendar, Outlook, and Zoom, which can help streamline your scheduling process.
- Share your link: Share your Calendly link with clients, colleagues, and friends to make it easy for them to schedule appointments with you.
- Use the mobile app: Download the Calendly mobile app to easily manage and schedule events on the go.
- Automate reminders: Set up automated reminders for both you and your invitees to ensure that no appointments are missed.
- Track your analytics: Use Calendly’s analytics feature to track your schedule, upcoming events, and the number of invites you’ve sent out.
- Learn from the community: Join the Calendly Community to learn from other users and share your own tips and tricks.
Conclusion
Overall, Calendly simplifies the scheduling process, saving time and making it easier to schedule appointments and meetings. It also offers customizations and integrations with other apps.
But how much does Calendly cost? Calendly offers four pricing plans: Basic, Essentials, Professional, and Team. The Basic plan is free and includes basic scheduling features. The Essentials plan starts at $8 per month, Professional at $12 per month, and Team at $20 per month, each with additional features and capabilities. The Enterprise plan is the most comprehensive and is designed for large teams and organizations.
