12 Best Productivity Tips To Help You Achieve All Your Daily Goals

Best productivity tips

Do you want to increase your personal or workplace productivity? If you feel like you are wasting huge amounts of time on unnecessary tasks, then it’s high time for you to start incorporating some productivity techniques into your day. This may especially be the case if distractions are getting in the way of getting your job done

In this guide, we’ll share some of the best productivity tips that can help you kick some bad habits and get much more done.

What Is Productivity?

People often confuse being busy with being productive. It can be perfect for your health to stay busy instead of wasting time on social media or in front of the TV.

However, just because you are on your feet and scrambling around to get things done throughout the day doesn’t mean that you are being productive.

Productivity means getting more things done on your to-do list and doing these things properly so you won’t have to tend to them any time soon.

Why Productivity Is So Important

Women sell products online

The ability to be productive, and, more importantly, to be productive when you need to be, can offer you lots of benefits. Here is a quick look at the top reasons it’s so important to work on improving your overall productivity during working hours.

Increased Output While Decreasing Input

A good productivity level allows you to get much more done in less time. Instead of wasting an entire day on a single project, you could be ticking off a lot more projects or you could be completing that project in much less time.

More Free Time for Deep Rest

If you’re more productive during work hours, it might result in a lot more free time later. Moments like these can be spent getting some rest or doing things you can enjoy.

Reduced Stress Levels

It’s pretty easy to feel overwhelmed, stressed, and anxious when you have a large pile of work. The ability to be more productive can reduce this stress load because you will complete more of the work and you will start realizing what your true capabilities are.

Effective Planning and Time Management

While improving your productivity levels, you will learn how to plan projects effectively. You’ll also become much better at managing your time and sticking with schedules.

Reduced Over-Thinking and Increased Inner Peace

It’s pretty common to overthink and stress when you feel overwhelmed. This overthinking can make you feel frustrated and mentally exhausted.

With better productivity skills, you will avoid unnecessary negative thought patterns and you will feel much calmer throughout the day.

Be Productive Every Day

We all have our productive days and less-than-productive days. Using productivity hacks can increase your overall productivity throughout the week. This enhances your overall reliability in getting things done.

12 Best Productivity Tips

software production team

So now you know why it’s so important to be productive and increase your ability to stay focused and work when you need to. It’s time to look at some creative ways to improve your work efficiency. Here is a quick look at some productivity tips that can help you tick off a lot more projects in a lot less time.

Set Up a Good Work or Planning Environment

Everyone needs a comfortable place to sit down and plan out their day. This is important whether you are working at all sorts of remote destinations or have a general desk job.

It’s very important to have a comfortable place where you can sit down, collect your thoughts, and plan your day.

Take some time and invest in a proper workspace. Choose an area with lots of natural light. Natural light will boost your melanin production, which can make you feel more awake during the day.

You need a spacious desk that allows you to write or set up your workstation comfortably. If you have an office space and spend many hours at your desk then it can be good to invest in a quality workspace chair.

If your office or workspace has a functional and comfortable setup, it will be much easier to start on daunting projects and you will feel a lot more excited about getting to work.

Declutter and Streamline your Workspace

While you are setting up your workplace, try not to over-clutter the area. Too much clutter can make you feel distracted. Research has found that clutter can also increase anxiety and decrease productivity levels.

Get a good organization system so you can properly store all of your stationery. A good filing system can keep your workplace nice and tidy.

Consider reducing the number of loose objects or decor pieces on your desk since these items can be distracting. Ideally, you should aim for a space with a minimalist yet functional feel.

Use the Right Colors for Your Office Space

You can also use color psychology to increase your level of productivity. Colors have a powerful emotional effect on our minds since different hues evoke different emotions.

Some colors can make you feel more lively or energized. Some colors can make you feel depressed, and some can make you feel happy.

Green and blue are some of the best colors to use inside office spaces because these colors naturally encourage you to work harder. The colors can also make you feel calmer, which is great for enhanced focus in the workplace.

Add Live Plants to Your Space

According to certain studies, looking at and interacting with indoor plants could‌ reduce psychological stress in young adults.

Some plant species like snake plants, spider plants, and peace lilies also have air purification qualities. These plants can boost the indoor air in your work area and help remove toxins from the air. With better air quality, you can stay healthier and might even feel a lot more alert.

With these three great benefits, it makes perfect sense that adding lots of living plants to your workspace can be very good for increasing your overall productivity levels.

Avoid Multitasking

A lot of people brag about the ability to multitask and do lots of things simultaneously. While this can be a handy skill in certain scenarios, multitasking should be avoided if you want to be productive.

The reason for this is quite simple. It’s much better to do one thing and do it well. It’s an entirely different scenario when you do a hundred things at the same time without actually completing something.

Performing more than one task at the same time is exhausting, distracting, and confusing. In many cases, it can drag out projects a lot longer than they initially would have been.

Instead of trying to do everything at the same time, choose one project to start and complete before moving on to the next.

You will be surprised at how much more focused, and less stressed you will feel if you take on this approach. You may even be able to effectively and professionally complete a lot more tasks within a given time.

Improve your Time Management Skills

be proactive in your success

If you keep forgetting things, or missing deadlines, or if work keeps piling up, then your time management skills likely need some work. It’s very important to learn how to manage your time more efficiently.

Time management is all about learning how to effectively plan your day. You will need to learn to identify the most important goals of the day and set up a schedule that allows enough time to complete all the projects on your list.

Incorporate the 2-Minute Rule

A lot of people use the two-minute rule for enhanced productivity. This rule is pretty simple. If you can get something done in two minutes or less, you should do it right that moment without delay.

This rule was made famous by David Allen in his book, “Getting Things Done”. Many find it revolutionary, especially when it comes to getting through boring repetitive tasks.

Use a Planner

A yearly or weekly planner is every productive person’s best friend. Planners are great for penning down important events or tasks at a given date or time so you can remember them. They can also help you set more realistic goals, enhance your focus, help you complete tasks, and are great for putting your life into perspective.

Using or creating a planner can also be a lot of fun. Lots of people find these tools great for destressing since it can be very soothing to physically write down, color, and decorate your planner.

You can choose to invest in a good-quality physical book planner or install a planner app on your phone. A physical planner might be more soothing to work in, but an app comes with the benefits of automatic reminders so you won’t forget anything.

Here is a quick look at some of the best planning software apps for businesses that can make it easier to keep track of important projects.


Evernote is a cloud-based app that features lots of helpful planning tools for average workers. This app allows you to capture and store information such as notes, images, and web pages. It even allows you to create to-do lists that can help increase your productivity.

Google Calendar

Google Calendar is a very popular and completely free app that allows you to schedule important dates, tasks, or appointments. Google Calendar can send notifications to remind you of these important events before they are due so you can prepare for them.


Monday is a great app to use if you want to plan, track, and execute any type of project. This app is functional for businesses since it can be used as a communication and information-sharing platform for teams.

Zoho Projects

This project management software also eases communication between colleagues. It allows you to create projects or task assignments, create task lists, keep track of these projects, and share information. Zoho has many other collaboration tools to help you out as well.


Scoro project management software is a good solution for companies that use remote assistants or freelancers. With Scoro, you can create projects, keep track of these projects, schedule conference calls, schedule the duration of these projects, and use their time tracking for billing purposes.


Trello allows you to easily assign projects to employees or subordinates. The simple design of this platform is great for visualization because each project is created as a card that includes all important information regarding responsible teammates for each project.

While these are great apps for businesses, you can also find good personal planner apps. These apps have features such as mood tracking or habit tracking. Some are pretty creative and allow you to keep track of accomplishments and establish healthy habits.

Get Dreaded Tasks Done First

woman packing products to sell online

The old saying, “Eat the frog first” doesn’t seem like the most pleasant thing. It is one of the best productivity tips to incorporate into your day, though.

Everyone has that one task on their list that they keep pushing back because it seems like just too much work. It might just be a task we hate doing. This is the one task that you should be completing first and there are many reasons for this.

It isn’t pleasant to keep worrying about that one annoying task all day long. Completing that dreaded task first can help reduce some stress and anxiety throughout the day.

We also tend to have a lot more energy early in the morning compared to late in the afternoon. If you postpone your dreaded task until you feel tired, it will be even more challenging to complete.

Doing the nasty important tasks first and setting your low-priority tasks that can sometimes be a waste of time.

Avoid Distractions

Distractions can have a huge impact on your productivity levels. In these modern times, there are just too many distractions in the workplace. Email notifications, WhatsApp messages, social media notifications, office sounds, and street noises can all be very distracting.

That one glance at your phone can easily turn into one hour of wasted time on social media or YouTube. Once you start down this rabbit hole, it can be very difficult to regain your focus again.

It’s best to set up a system that allows you to avoid these productivity killers as much as possible. There are lots of different ways to go about this.

Firstly, you can soundproof your work area. This will eliminate unnecessary distractions from colleagues, street noises, and office sounds.

Next, you should try to turn off some of those annoying notifications. Switch off email notifications and other alerts that might constantly pop up in your work environment.

Another good secret to productivity and ending online distractions is installing time-tracking apps like Stayfree on your devices. This app will block social media and other popular content sites like YouTube or TikTok on your phone or computer for certain times. When these apps are blocked during working hours, you will have no choice but to work.

Make Some Time to Relax

taking in some me time

While it can be good to use all sorts of apps and strategies to help you stay focused, it’s also important to take a break from work. If you don’t get a good break from work or truly unwind when you do take these breaks, then you will eventually burn out. You will slowly slip back into your old unproductive habits and energy levels and your overall drive will decline.

Take regular five-minute breaks from work throughout the day. Try using your lunch hour and take a quick 20-minute nap.

Don’t forget to make some time for deep relaxation at least once throughout your day, so you will be refreshed the following day. There are lots of different methods that you can use to calm your senses so your mind and body can rest.

Remember that spending time on devices doesn’t count as a break. These will overstimulate your mind and can make you feel even more exhausted than before.

What you need for true relaxation is to spend time in a quiet space where there are no distractions or annoying sounds.

Diffusing some essential oils like lavender or burning a scented eucalyptus candle while you sleep or bath can soothe your mind because of the calming effect that these powerful fragrances have.

Eat a Healthy Meal

If you don’t eat properly then your energy levels might dwindle when you are trying to work for extended periods. It’s also very difficult to focus on work when your tummy is rumbling or when you feel thirsty. Make some time and eat at least three times a day.

Pack healthy food and healthy snacks for work so your body can stay healthy. No one can focus properly if they are battling a disease or the common cold. You are bound to be a lot more productive if your body is healthy.

Final Thoughts

Becoming more productive isn’t something that is going to happen overnight. Keep working hard on your productivity levels and use the best productivity tips we discussed in this guide. We are certain that you will see an improvement in your overall ability to get things done.

We hope that you enjoyed our guide and that you found these productivity strategies helpful. If you want to learn more about other productivity methods, then you should have a look at some of the other guides we have on Top Productivity Apps. With our guides, you will find a great app that can help you accomplish so much more.

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